Shimada entrance, Kiyonori Shimada

Kiyonori Shimada, Shimada entrance (Division 2009)
Photo: Lesley Millar
Courtesy of UCA Research Online

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Where to deliver advocacy?

The environment

The environment in which to deliver advocacy can be a physical environment. This can vary from chance meetings taking place in corridors or the refectory, to more formal face-to-face contact through conferences, training sessions, presentations, openings of exhibitions, staff inductions, attendance at formal meetings, staff development sessions, and workshops. Technological advances also make it possible to meet in the virtual environment through video conferencing, or webcams used with applications such as Skype.

Kultivate advocacy survey 2011

The face-to-face meeting is important, because researchers are more likely to engage with the repository and be more open about their needs or issues. The survey clearly showed that face to face methods were considered to be the most effective. In response to the question 'Which methods of advocacy or combination of methods are most effective?' there were 12 listings for face-to-face meetings and this was followed by 7 for direct emails.

Practice-based arts research environment

With those involved in practice-based arts research it can provide a wonderful opportunity to see work in a studio environment, and also to visit those who work in isolation or across multi-sites. Visiting researchers in their work environment can lead to genuine spontaneous conversations regarding the difficulties and solutions of uploading complex digital items.

One member of the Kultur II Group has a successful and established approach to carry out one-to-one clinics with academic staff. The staff are given an introduction to the repository and to the deposit process. The conversations that happen during these meetings have been reported as very useful for both the academic staff and the repository team. It also helps to break down the barrier between the academics and support staff, and allows the academics to ask about their rights as creators, and about the Intellectual Property policy for their research.

The key is to take advantage of opportunities as they arise, and also to be proactive in creating those opportunities.