Common Access Agreement for Individuals

By using the VADS catalogue you are bound by the following Terms & Conditions. Please read them carefully.

I have read and I understand the following statement:

All material supplied via VADS is protected by copyright and other intellectual property rights, and duplication or sale of all or part of any of the Data Collections is not permitted, except that material may be duplicated by you for your research use or educational purposes in electronic or print form. You must obtain permission for any other use. Electronic or print copies may not be offered, whether for sale or otherwise to anyone who is not an authorised user.

In addition, with reference to any data materials supplied to me by VADS, or by a recognised agency of VADS, I hereby undertake:

  1. To use and to make personal copies of any part of the Data Collections only for the purposes of non-commercial research or teaching, as specified in the accompanying application.

  2. To give access to the Data Collections, in whole or in part, or any material derived from it, only to registered users who have received permission from VADS to use it, with the exception of data supplied for the stated purpose of teaching.

  3. To give access to data supplied for the stated purpose of teaching only to students who have signed a Students' Undertaking Form, or have signed an equivalent institutional document.

  4. To abide by any conditions, displayed on screen or otherwise notified to me, that may apply to the access to, or use of, specific datasets within the Data Collections.

  5. To preserve at all times the confidentiality of information pertaining to identifiable individuals that is recorded in the Data Collections. In addition, where so requested, to preserve the confidentiality of information about, or supplied by, organisations recorded in the Data Collections. In particular I undertake not to use or attempt to use the Data Collections to deliberately compromise or otherwise infringe the confidentiality of individuals or organisations.

  6. To meet any charges levied by VADS for the supply of the Data Collections including, where relevant, annual service fees.

I understand that breach of the above provisions of this Agreement will lead to immediate termination of my access to all VADS services, either permanently or temporarily, at the discretion of VADS, and may result in legal action being taken against me.

I further agree:

  1. To acknowledge, in any publication, whether printed, electronic or broadcast, based wholly or in part on the Data Collections, the original depositors, the funders of the Data Collections (if different) and VADS supplying the data materials, as described in the documentation accompanying the Data Collections.

  2. To declare, in any publication, whether printed, electronic or broadcast, based wholly or in part on the Data Collections, that those who carried out the original collection of the data bear no responsibility for the further analysis or interpretation of it.

  3. To supply VADS with one copy of any published work based wholly or substantially on the Data Collections or alternatively with references and supporting information if this is requested.

  4. That VADS and its agencies may hold the personal data submitted below for validation, statistical and billing purposes, and may pass the information on to other parties such as depositors of material contained in VADS, and copyright and other intellectual property right owners whose material is contained in VADS. I may request copies of data referring to me held by VADS, and the names of the parties to whom it has been disclosed, on payment of an administrative fee.

  5. To notify VADS of any errors discovered in the Data Collections.

  6. To accept that a service fee or other charges for provision of the Data Collections or any part thereof may be charged, and that charging for access to the Data Collections, or any part thereof, may begin or be varied, 30 days after details of the proposed changes are made available to registered site licence holders and users of the Data Collections.

  7. To accept that VADS, and the depositor of any part of the Data Collections supplied bear no legal responsibility for their accuracy or comprehensiveness, and that VADS, and the depositor of any part of the Data Collections supplied accept no liability for indirect, consequential, or incidental, damages or losses arising from use of the Data Collections, or from the unavailability of, or break in access to, the service, for whatever reason.

  8. That where there is no breach of this agreement, it may be terminated, or its terms altered, by VADS either after 30 days notice; or, if a service charge has been paid in advance, at the end of the period for which payment has been made, whichever is the longer.

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