Archive for December 2010

RSP event: Open Access the Impact for Libraries and Librarians

On Friday 10th December the Repositories Support Project (RSP) held an event providing an update about developments with Open Access: http://www.rsp.ac.uk/events/open-access-the-impact-for-libraries-and-librarians/

Some of the key points I took away from the event were:

  • Christine Middleton, University of Nottingham – no matter how much advertising you do – there is always room for more – advocacy, advocacy, advocacy!
  • Susan Ashworth, University of Glasgow, talking about Enlighten’s mini-REF feature http://www.gla.ac.uk/media/media_178993_en.pdf
  • 5,168,453 units to be added to Europeana portal in the next 2 yrs but this figure only includes 1200 film/video clips & 848,078 images http://www.europeana.eu/portal/
  • Paul Ayris talking about the concept of an ‘invisible college’ re: DART-Europe http://www.dart-europe.eu/About/info.php
  • Bill Hubbard on Open Access: “repositories offer control, authority, transparency and commercial clarity”

Kultur II Group website and Kultivate press release

There is now a website for the Kultur II Group here: http://www.vads.ac.uk/kultur2group/index.html

This includes updated contact details for members of the group: http://www.vads.ac.uk/kultur2group/contacts.html

And details of the new project: http://www.vads.ac.uk/kultur2group/projects/kultivate/index.html

The press release for the JISC-funded Kultivate project can be downloaded here: http://www.vads.ac.uk/kultur2group/downloads/20101213_Kultivate_press_release.pdf

Project Plan Post 7 of 7: Budget

Budget

Directly Incurred

Staff

Apr10-Mar11

Apr11-Mar12

TOTAL £

Total Directly Incurred Staff (A)

£29,635.89

£42,148.92

£71,784.81

Non-Staff

Travel and expenses

£2,000.00

£4,000.00

£6,000.00

Dissemination

£0.00

£14,000.00

£14,000.00

Other

£2,000.00

£6,000.00

£8,000.00

Total Directly Incurred Non-Staff (B)

£4,000.00

£24,000.00

£28,000.00

Directly Incurred Total (A+B=C)

(C)

£33,635.89

£66,148.92

£99,784.81

Directly Allocated

Staff

£8,708.03

£7,098.14

£17,741.32

Estates

£6,439.00

£5,151.20

£11,590.20

Other

£0.00

£2,000.00

£2,000.00

Directly Allocated Total (D)

£15,147.03

£14,249.34

£29,396.37

Indirect Costs (E)

£37,644.06

£30,115.25

£67,759.31

Total Project Cost (C+D+E)

£82,581.31

£102,822.17

£196,940.50

Amount Requested from JISC

£29,790.22

£58,457.57

£99,784.81

Institutional Contributions

£52,791.09

£44,364.59

£97,155.68

Percentage Contributions over the life of the project

Institutional Contributions

49.33 %

JISC

50.67 %

Total

100%

Project Plan Post 6 of 7: Projected Timeline, Workplan & Overall Project Methodology

Kultivate workplan (1st November 2010 – 31st July 2011)

WORKPACKAGES

Month

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

1: Project Management

2: Environmental Assessment

3: Community Development

4: Technical Enhancements and Architecture

5: Dissemination

6: Evaluation and Sustainability

Kultivate milestones

1. Project start-up documentation
2. Project Web pages
3. Four community-led workshops
4. Environmental Assessment report
5. Advocacy toolkit
6. Decision-making toolkit
7. Five to six case studies
8. Technical Architecture report
9. Technical enhancements
10. Evaluation report
11. Sustainability report
12. Project conference
13. Final project documentation

Project Plan Post 5 of 7: Project Team Relationships and End User Engagement.

The project team and advisory group are listed here: http://www.vads.ac.uk/kultur2group/projects/kultivate/

Project Team Responsibilities

The project will be led by Leigh Garrett at the University for the Creative Arts who will provide overall strategic direction for the project. There will be one project manager based at VADS at the University for the Creative Arts, who will have responsibility for the day-to-day management of the project and reporting to JISC.

The project is sponsored by Rosemary Lynch, Head of Library and Learning Services at University for the Creative Arts. The Project Advisory Group includes representatives from the wider community and related projects. The Project Sponsor and Advisory Group will oversee the strategic direction of the project, ensure community cohesion, and contribute to dissemination and promotion. The Advisory Group will meet twice during the project.

The project manager will have responsibility for developing the community of expertise, hosting and facilitating workshops. The Kultur II Group which forms the community of expertise will be invited to contribute to the workshops and the case studies, and to help form the project outputs through community feedback. There will be four community-led workshops and an end of project conference to showcase the case studies.

The advocacy and decision-making toolkits will be researched and written-up by the project officer, based at the University for the Creative Arts. The case studies will be written by members of the Kultur II Group community with support from a researcher based at VADS at the University for the Creative Arts. The project manager will produce the environmental assessment, and evaluation and sustainability reports. A Technical Developer will be recruited and managed by the Technical Manager based at VADS at the University for the Creative Arts; together they will be responsible for the technical enhancements and technical architecture report.

End User Engagement

The Kultur II Group are the end users for the Kultivate project. Their feedback will inform the four community-led workshops and provide the basis for the technical enhancements to take place. The workshops will be evaluated through an online questionnaire and feedback will be sought from the Kultur II Group on the project outcomes. The case studies will be produced by members of the Kultur II Group. The advocacy toolkit which is targeted at repository managers will be informed by a semi-structured questionnaire to be sent to the Kultur II Group and UKCoRR mailing lists. The decision-making toolkit will be tested on researchers prior to being published.

Project Plan Post 4 of 7: IPR (Creative Commons Use & Open Source Software License)

The project team will be responsible for all outputs with the exception of the case studies, which will be produced by members of the Kultur II Group community. They will have responsibility for seeking permissions from rights holders for any images or content used in the case studies as part of the terms and conditions for submitting the case studies. The project team will follow best practice to ensure materials produced are copyright cleared and all permissions are sought in writing.

The technical enhancements will be made to the open source EPrints repository software which is in use by the vast majority of the members of the Kultur II Group and also available to the wider community.

Project Plan Post 3 of 7: Risk Analysis and Success Plan

Risk Analysis

Risk

Probability

(1-5)

Severity

(1-5)

Score

(P x S)

Action to Prevent/Manage Risk

Staffing

Retention

2

3

6

Second staff from partner institutions if necessary; maintain strong community and institutional links; integrate activities as far as possible into mainstream developments within the University.

Recruitment

2

3

6

A developer post needs to be filled. Recruitment will begin as soon as the grant letter has been received, if necessary staff may be seconded on a short-term basis or the development work carried out externally.

Organisational

Kultur II Group commitment

2

5

10

Regular meetings and workshops led by community needs; funding through call for case studies.

Project Management

2

3

6

Maintain strong team working; clear definition of responsibilities; forward monitoring of project plan; regular meetings.

Budget

2

3

6

Budget presentation is based on a realistic assessment of the needs of the project and its partners; regular review of resources and work in progress will be carried out by the Project Manager who will report any discrepancies to the Project Director and Project Advisory Group.

Technical

Technical viability

2

3

6

Ensure existing team have relevant experience; analyse technical requirements and solutions at an early stage in the project; review technical developments and user requirements regularly.

Legal

Copyright issues

2

3

6

Project outputs will be copyright cleared for submission to JISC and dissemination to the wider community; authors of case studies are required to clear copyright for any outputs.

Other

Researcher engagement

2

3

6

Maintain close links with institutions, departments and researchers, either directly or indirectly through nominated community representatives; ensure effective communication of project outcomes and methods; and ensure alignment of the project with the needs of the arts research community.

Sustainability

2

5

10

The project team are seconded from existing posts so the skills, knowledge and practice will both inform the wider community and be embedded within the sector. The adoption of a Project Sponsor will ensure the project outcomes are raised at senior levels both within institutions and across the sector. Technical enhancements, tools and services developed throughout the project will be made available to the JISC community freely. All case studies, workshop reports, toolkits and other project outcomes will be made publically available online for a period of at least three years by VADS.

Success Plan

The Kultivate project will produce a technical architecture report considering the findings of Josh Brown’s research into consortial repositories as applicable to the Kultur II Group. The project will also assess the sustainability of the Kultur II Group community and consider how this can be moved forward, producing a sustainability report reflecting on the findings of the environmental assessment.

Project Plan Post 2 of 7 Wider Benefits to Sector & Achievements for Host Institution

The Kultivate project will enhance and contribute to the profile of arts research in the sector. The project will also contribute to the development of the Kultur II Group, a community of researchers and repository managers engaging with arts research deposit.

The project outcomes will be disseminated across the arts, repositories and JISC communities and will be used to make enhancements to the widely used and open source EPrints repository platform, in accordance with the identified and tangible needs of the creative and visual arts community. The resulting developments will be made available to the wider repository community and will be of particular benefit to those who need to deposit, describe and store complex multimedia objects and collections.

Project Plan Post 1 of 7: Aims, Objectives and Final Output(s) of the project

The aims and objectives of the Kultivate project are to:

1. Enhance the user experience for researchers; increase the rate of arts research deposit; encourage engagement with repositories
2. Embed and disseminate shared community best practice; explore the development of a sustainable model for repository development
3. Open up funding opportunities, collaborative projects and networks
4. Raise the profile of arts research
5. Engage with the wider JISC community

The project outputs will be:

1. Four community-led workshops
2. End of project conference
3. Five to six case studies showcasing examples of innovation and best practice
4. Advocacy toolkit for repository managers
5. Decision-making toolkit to support researchers
6. Enhancements to EPrints to enhance or encourage the deposit of complex multimedia objects and a technical architecture report
7. Environmental analysis of repository landscape within the arts
8. Evaluation and sustainability reports

 

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