project posts archives

eNova developments for visual research profile pages

Since presenting about eNova at the Repository Fringe 2011, Edinburgh, the project team has been hard at work on making the enhanced MePrints tool a reality. As presented, the MePrints research profile tool has been re-envisaged as a three-tabbed set-up with a profile page, an outputs page, and a gallery page. This has been possible through the ongoing and iterative feedback received by the visual and creative arts researchers who have taken part in eNova and realised through the technical skills of Peter West from EPrints Services.

The eNova project coincided with the updating of the University for the Creative Arts (UCA) staff research profile pages which was due to occur over the Summer. This was not envisaged at the beginning of the project but as we wanted to make sure that the research profiles pages would be integrated into the repository (to encourage take-up and embedding of the repository) an early version of the enhanced MePrints tool was made available to the Research Office. Despite discussions about the issues around enabling researchers to edit their own research profiles, unfortunately currently they are only permitted to upload an image to their profile. However as they upload outputs to the repository this will ensure that both the Outputs and Gallery pages are kept up-to-date. One significant improvement over the previous MePrints tools is that outputs are now listed by date creation and not by the last item deposited, as feedback suggested this was not useful especially with retrospective deposits that could see an old paper top of the ‘latest additions’ list.

Professor Millar Gallery page
The enhanced eNova Gallery page in use in the University for the Creative Arts repository.

The version in the UCA repository was transferred to ARTSUK, the test site accessible to both UCA and University of the Arts London, to enable the third iteration of user testing to occur. The same group of researchers have been involved all the way through the eNova project as described in the user needs methodology (PDF). A glimpse of some of the results of the recent user testing in the form of a wordle:

eNova wordle
A wordle of all the Microsoft desirability words recorded by the visual and creative arts researchers during their third iteration of user testing – viewing and creating their own profiles with the enhanced MePrints tool in ARTSUK.

Further information will be forthcoming about eNova as EPrints Services have been making further improvements based on feedback received from the October and November user testing.

Extending and sustaining the Kultivate project

We are grateful to Balviar Notay, JISC Programme Manager Information Environment, for her support and guidance during the Kultivate project. Further to a meeting held at Brettenham House in London on Monday 4th July, and as announced at the Kultivate conference on 15th July, we can now confirm that an extension to the project has been agreed and Kultivate will continue until the end of December 2011. The primary purpose of the extension is to enable the Project Team to complete the planned technical enhancements to EPrints.

The Team will be working with EPrints Services, University of Southampton to bring the higher education arts community two important new enhancements to the EPrints repository platform, a visually enhanced version of IRStats and a project container module, using the EPrints Bazaar (recently released as a Beta version to the community).

The extension will also allow the Project Team to offer the higher education community two further workshops. The event on 30 September 2011 will focus on the sustainability of repositories and related infrastructure; and the workshop on 12 December 2011 on the use and impact of linked data across the repository community. Both workshops will take place at HEFCE, Centre Point, London. The Project Team also plan further dissemination activities and these will be announced in due course.

Repository Deposit Programme Meeting 1st March, Birmingham

Balviar Notay, JISC Programme Manager for the Repository Deposit programme has asked all the projects to write a blog post based on the discussion points outlined in the afternoon session. The projects represented at the meeting on Tuesday were:

The questions for discussion in the afternoon session were:

  1. What actions are required for the success of your project? What are the indicators?
  2. What strategies are required to spread good practice?
  3. How are you going to feed data for the evaluation?

Kultivate plans to address these in the following ways:

  1. The actions required for the success of Kultivate centre around collaboration and engagement. We are engaging with and growing the Kultur II Group; other JISC projects (CAiRO, Incremental, RSP, RePosit etc); and with the wider JISC community through dissemination through VADS and the Kultur II Group. The indicators are provision of outputs, these cannot occur without fostering the engagement of the Kultur II Group and wider community.
  2. Our strategies include community-led workshops and meetings, provision of toolkits, case studies from the Kultur II Group, underpinned by ongoing evaluation and information gathering to inform Kultivate.
  3. We are happy to provide all data gathered to Evidence Base, however it should be noted that due to the short timescale and nature of the Kultivate project this data will be largely qualitative e.g. ancedotal evidence gathered through workshops and evaluation/surveys/interviews.

See also Sonex’s blog post about the deposit programme meeting which includes a photograph of the Kultivate diagram done for the afternoon session.

1st March Kultivate presentation available (PDF) via the Kultur II Group downloads page.

Project Plan Post 7 of 7: Budget

Budget

Directly Incurred

Staff

Apr10-Mar11

Apr11-Mar12

TOTAL £

Total Directly Incurred Staff (A)

£29,635.89

£42,148.92

£71,784.81

Non-Staff

Travel and expenses

£2,000.00

£4,000.00

£6,000.00

Dissemination

£0.00

£14,000.00

£14,000.00

Other

£2,000.00

£6,000.00

£8,000.00

Total Directly Incurred Non-Staff (B)

£4,000.00

£24,000.00

£28,000.00

Directly Incurred Total (A+B=C)

(C)

£33,635.89

£66,148.92

£99,784.81

Directly Allocated

Staff

£8,708.03

£7,098.14

£17,741.32

Estates

£6,439.00

£5,151.20

£11,590.20

Other

£0.00

£2,000.00

£2,000.00

Directly Allocated Total (D)

£15,147.03

£14,249.34

£29,396.37

Indirect Costs (E)

£37,644.06

£30,115.25

£67,759.31

Total Project Cost (C+D+E)

£82,581.31

£102,822.17

£196,940.50

Amount Requested from JISC

£29,790.22

£58,457.57

£99,784.81

Institutional Contributions

£52,791.09

£44,364.59

£97,155.68

Percentage Contributions over the life of the project

Institutional Contributions

49.33 %

JISC

50.67 %

Total

100%

Project Plan Post 6 of 7: Projected Timeline, Workplan & Overall Project Methodology

Kultivate workplan (1st November 2010 – 31st July 2011)

WORKPACKAGES

Month

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

1: Project Management

2: Environmental Assessment

3: Community Development

4: Technical Enhancements and Architecture

5: Dissemination

6: Evaluation and Sustainability

Kultivate milestones

1. Project start-up documentation
2. Project Web pages
3. Four community-led workshops
4. Environmental Assessment report
5. Advocacy toolkit
6. Decision-making toolkit
7. Five to six case studies
8. Technical Architecture report
9. Technical enhancements
10. Evaluation report
11. Sustainability report
12. Project conference
13. Final project documentation

Project Plan Post 5 of 7: Project Team Relationships and End User Engagement.

The project team and advisory group are listed here: http://www.vads.ac.uk/kultur2group/projects/kultivate/

Project Team Responsibilities

The project will be led by Leigh Garrett at the University for the Creative Arts who will provide overall strategic direction for the project. There will be one project manager based at VADS at the University for the Creative Arts, who will have responsibility for the day-to-day management of the project and reporting to JISC.

The project is sponsored by Rosemary Lynch, Head of Library and Learning Services at University for the Creative Arts. The Project Advisory Group includes representatives from the wider community and related projects. The Project Sponsor and Advisory Group will oversee the strategic direction of the project, ensure community cohesion, and contribute to dissemination and promotion. The Advisory Group will meet twice during the project.

The project manager will have responsibility for developing the community of expertise, hosting and facilitating workshops. The Kultur II Group which forms the community of expertise will be invited to contribute to the workshops and the case studies, and to help form the project outputs through community feedback. There will be four community-led workshops and an end of project conference to showcase the case studies.

The advocacy and decision-making toolkits will be researched and written-up by the project officer, based at the University for the Creative Arts. The case studies will be written by members of the Kultur II Group community with support from a researcher based at VADS at the University for the Creative Arts. The project manager will produce the environmental assessment, and evaluation and sustainability reports. A Technical Developer will be recruited and managed by the Technical Manager based at VADS at the University for the Creative Arts; together they will be responsible for the technical enhancements and technical architecture report.

End User Engagement

The Kultur II Group are the end users for the Kultivate project. Their feedback will inform the four community-led workshops and provide the basis for the technical enhancements to take place. The workshops will be evaluated through an online questionnaire and feedback will be sought from the Kultur II Group on the project outcomes. The case studies will be produced by members of the Kultur II Group. The advocacy toolkit which is targeted at repository managers will be informed by a semi-structured questionnaire to be sent to the Kultur II Group and UKCoRR mailing lists. The decision-making toolkit will be tested on researchers prior to being published.

Project Plan Post 4 of 7: IPR (Creative Commons Use & Open Source Software License)

The project team will be responsible for all outputs with the exception of the case studies, which will be produced by members of the Kultur II Group community. They will have responsibility for seeking permissions from rights holders for any images or content used in the case studies as part of the terms and conditions for submitting the case studies. The project team will follow best practice to ensure materials produced are copyright cleared and all permissions are sought in writing.

The technical enhancements will be made to the open source EPrints repository software which is in use by the vast majority of the members of the Kultur II Group and also available to the wider community.

Project Plan Post 3 of 7: Risk Analysis and Success Plan

Risk Analysis

Risk

Probability

(1-5)

Severity

(1-5)

Score

(P x S)

Action to Prevent/Manage Risk

Staffing

Retention

2

3

6

Second staff from partner institutions if necessary; maintain strong community and institutional links; integrate activities as far as possible into mainstream developments within the University.

Recruitment

2

3

6

A developer post needs to be filled. Recruitment will begin as soon as the grant letter has been received, if necessary staff may be seconded on a short-term basis or the development work carried out externally.

Organisational

Kultur II Group commitment

2

5

10

Regular meetings and workshops led by community needs; funding through call for case studies.

Project Management

2

3

6

Maintain strong team working; clear definition of responsibilities; forward monitoring of project plan; regular meetings.

Budget

2

3

6

Budget presentation is based on a realistic assessment of the needs of the project and its partners; regular review of resources and work in progress will be carried out by the Project Manager who will report any discrepancies to the Project Director and Project Advisory Group.

Technical

Technical viability

2

3

6

Ensure existing team have relevant experience; analyse technical requirements and solutions at an early stage in the project; review technical developments and user requirements regularly.

Legal

Copyright issues

2

3

6

Project outputs will be copyright cleared for submission to JISC and dissemination to the wider community; authors of case studies are required to clear copyright for any outputs.

Other

Researcher engagement

2

3

6

Maintain close links with institutions, departments and researchers, either directly or indirectly through nominated community representatives; ensure effective communication of project outcomes and methods; and ensure alignment of the project with the needs of the arts research community.

Sustainability

2

5

10

The project team are seconded from existing posts so the skills, knowledge and practice will both inform the wider community and be embedded within the sector. The adoption of a Project Sponsor will ensure the project outcomes are raised at senior levels both within institutions and across the sector. Technical enhancements, tools and services developed throughout the project will be made available to the JISC community freely. All case studies, workshop reports, toolkits and other project outcomes will be made publically available online for a period of at least three years by VADS.

Success Plan

The Kultivate project will produce a technical architecture report considering the findings of Josh Brown’s research into consortial repositories as applicable to the Kultur II Group. The project will also assess the sustainability of the Kultur II Group community and consider how this can be moved forward, producing a sustainability report reflecting on the findings of the environmental assessment.

Project Plan Post 2 of 7 Wider Benefits to Sector & Achievements for Host Institution

The Kultivate project will enhance and contribute to the profile of arts research in the sector. The project will also contribute to the development of the Kultur II Group, a community of researchers and repository managers engaging with arts research deposit.

The project outcomes will be disseminated across the arts, repositories and JISC communities and will be used to make enhancements to the widely used and open source EPrints repository platform, in accordance with the identified and tangible needs of the creative and visual arts community. The resulting developments will be made available to the wider repository community and will be of particular benefit to those who need to deposit, describe and store complex multimedia objects and collections.

Project Plan Post 1 of 7: Aims, Objectives and Final Output(s) of the project

The aims and objectives of the Kultivate project are to:

1. Enhance the user experience for researchers; increase the rate of arts research deposit; encourage engagement with repositories
2. Embed and disseminate shared community best practice; explore the development of a sustainable model for repository development
3. Open up funding opportunities, collaborative projects and networks
4. Raise the profile of arts research
5. Engage with the wider JISC community

The project outputs will be:

1. Four community-led workshops
2. End of project conference
3. Five to six case studies showcasing examples of innovation and best practice
4. Advocacy toolkit for repository managers
5. Decision-making toolkit to support researchers
6. Enhancements to EPrints to enhance or encourage the deposit of complex multimedia objects and a technical architecture report
7. Environmental analysis of repository landscape within the arts
8. Evaluation and sustainability reports

 

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